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Office Manager

Posted 2 weeks ago

Office Manager
Salary: up to £28,000
Monday to Friday 9am – 5pm
Ref: FR101153

Our client is seeking a new Office Manager as their current one of 7 years is leaving for pastures new. This is a very varied role encompassing many duties and skills including the following:-

Maintenance Contract
• Keeping Excel tracker spreadsheet updated daily for maintenance contract
• Assisting with reactive maintenance email / phone queries
• Assisting Contract Manager with quotation requests and queries
• Issuing emails with weekly update to client
• Issuing invoices for reactive works carried out on a weekly basis

Fleet Management
• MOT alerts to drivers
• Road Tax payments
• Liaising with garages for services / maintenance works as necessary
• Liaising with lease companies
• Assisting with purchase of vehicles / signwriting.
• Liaising with Tracker company for updates and installations as required and ensuring working order maintained
• Dealing with all insurance claims
• Maintaining Congestion Charge / Dartford Crossing accounts

Company Insurances
• Dealing with all insurance renewals / completing renewal forms, etc.
• Dealing with all claims / loss adjustors & broker

Company Stationery / IT /Office machines & equipment
• Ordering all stationery requirements for office / sites
• Liaising with IT Manager for all IT requirements for both office & sites, ordering as necessary and troubleshooting any issues experienced either in office or on projects sites
• Keeping Excel sheet log of all IT assets
• Changing back up tapes
• Negotiating Photocopier / Plotter / Franking machine contracts and ensuring best prices maintained

Daily general duties
• Assisting with answering incoming calls
• Supporting Project Managers with printing drawings, typing letters, making payments for permits or applications, hotels, flights, trains and any other admin assistance required on daily basis
• Dealing with incoming / outgoing post

It is with regret that we are unable to respond personally to each individual application due to the high volume of CVs we receive on a daily basis. However, if you have not heard from us within 7 days, please take it that your application has been unsuccessful on this occasion.
This vacancy is being advertised by Fresh Recruit Ltd who are acting as an employment agency business.

Job Features

Job CategorySecretary/PA

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