Salary: up to £28,000
Monday to Friday 9am – 5pm
Our client is seeking a new Office Manager as their current one of 7 years is leaving for pastures new. This is a very varied role encompassing many duties and skills including the following:-
• Keeping Excel tracker spreadsheet updated daily for maintenance contract
• Assisting with reactive maintenance email / phone queries
• Assisting Contract Manager with quotation requests and queries
• Issuing emails with weekly update to client
• Issuing invoices for reactive works carried out on a weekly basis
• MOT alerts to drivers
• Road Tax payments
• Liaising with garages for services / maintenance works as necessary
• Liaising with lease companies
• Assisting with purchase of vehicles / signwriting.
• Liaising with Tracker company for updates and installations as required and ensuring working order maintained
• Dealing with all insurance claims
• Maintaining Congestion Charge / Dartford Crossing accounts
• Dealing with all insurance renewals / completing renewal forms, etc.
• Dealing with all claims / loss adjustors & broker
Company Stationery / IT /Office machines & equipment
• Ordering all stationery requirements for office / sites
• Liaising with IT Manager for all IT requirements for both office & sites, ordering as necessary and troubleshooting any issues experienced either in office or on projects sites
• Keeping Excel sheet log of all IT assets
• Changing back up tapes
• Negotiating Photocopier / Plotter / Franking machine contracts and ensuring best prices maintained
Daily general duties
• Assisting with answering incoming calls
• Supporting Project Managers with printing drawings, typing letters, making payments for permits or applications, hotels, flights, trains and any other admin assistance required on daily basis
• Dealing with incoming / outgoing post
It is with regret that we are unable to respond personally to each individual application due to the high volume of CVs we receive on a daily basis. However, if you have not heard from us within 7 days, please take it that your application has been unsuccessful on this occasion.
This vacancy is being advertised by Fresh Recruit Ltd who are acting as an employment agency business.